Replace legacy systems with one modern platform. Manage learners, compliance, employers and governance — all in one place, from day one.
Still paying £17,500+/year for Maytas? Still waiting months for Aptem to go live? Still stitching together spreadsheets, ePortfolios and ILR trackers? There's a better way.
One platform replaces your LMS, ePortfolio, ILR tracker, safeguarding log, employer portal and governance tools.
Full learner profiles, RAG status, onboarding checklists, progress tracking, wellbeing check-ins and OTJ hour logging — all in one place.
Map every piece of evidence directly to standards, duties and KSBs. Automated gap analysis shows exactly where each learner stands.
Manage tripartite reviews, employer contacts and levy status. Keep employers in the loop without the admin overhead.
Built-in ILR checks, funding profile management, BIL requests and R14 validation. Stay compliant with zero spreadsheet hell.
Raise, track and resolve safeguarding concerns and Prevent flags with SLA management, case notes and full audit trails.
SAR judgements, QIP actions, risk registers and auto-generated board packs. Walk into every governance meeting fully prepared.
AI flags at-risk learners before they disengage, surfaces compliance gaps before inspections, and drafts reports in seconds.
Schedule IQA sampling, tutor observations and standardisation events. Track outcomes and recommendations all in one workflow.
Not 6 months. Not 12 months. Our implementation team gets you fully live in 30 days — with data migration included.
See how JourneyApp stacks up against the legacy platforms dominating the UK market.
| JourneyApp★ Best Choice | OneFile | Aptem | Maytas (Tribal) | |
|---|---|---|---|---|
| Pricing Model | Transparent / Per Learner | Quote Only | Impl. Fee + Quote | £17,500+/yr Min |
| Contract Lock-in | ✓ Monthly / Annual | Annual | ✗ Multi-year | ✗ 2-yr minimum |
| Go-Live Time | ✓ 30 Days | 6–12 weeks | ✗ 3–6 months | ✗ 3–9 months |
| AI-Native Platform | ✓ Built-in AI | Limited AI | Some automation | ✗ Legacy system |
| ILR & Funding Compliance | ✓ Full | ✓ Full | ✓ Full | ✓ Full |
| Safeguarding & Prevent | ✓ Built-in | Basic | Add-on | Limited |
| Governance & Board Packs | ✓ Automated | ✗ Not included | Partial | Basic |
| KSB & Evidence Mapping | ✓ Full mapping | ✓ Full | ✓ Full | ✓ Full |
| Data Migration Included | ✓ Yes | Paid add-on | ✗ Paid extra | ✗ Paid extra |
| Modern UI / Mobile App | ✓ Yes | ✓ Yes | Partial | ✗ Legacy UI |
Adjust the sliders to model your organisation. See how much JourneyApp saves you vs your current setup.
* Estimates based on £25/hr blended staff rate, 15% learner retention improvement, and typical platform benchmarks. Actual results may vary.
We handle the heavy lifting. You focus on delivering great apprenticeships.
See the platform live with your own data. No generic demos — we tailor it to your programmes and team structure.
Our team migrates your learner data, programmes and historical records. We handle everything — no disruption to delivery.
Dedicated onboarding manager trains your tutors, CSMs and admin team. Role-based dashboards mean everyone sees exactly what they need.
Day 30: you're live. Full support, real-time monitoring and a dedicated success manager from day one onwards.
"We moved from Maytas after 6 years. JourneyApp went live in 3 weeks and saved us over £30,000 in the first year alone. The Ofsted inspection prep practically runs itself now."
"The safeguarding module alone is worth the switch. Everything is tracked, nothing falls through the gaps, and our SLAs are always met. The board packs save us half a day every month."
"After years of spreadsheets and Aptem add-ons, having everything in one place feels like a superpower. Our tutors actually use it — that says everything."
Per-learner pricing that scales with you. No implementation fees. No 2-year lock-ins.
Book a free 30-minute demo and see JourneyApp live with your own programmes and learner data.